Yes. BirthFlow allows you to assign more than one doula to a client’s profile. Whether you operate a primary/backup partnership or run a larger agency, every assigned doula gets their own secure access to the client’s timeline, intake notes, and live birth plan—keeping the whole care team perfectly in sync without messy text threads or shared passwords.
Absolutely. BirthFlow is built with agency infrastructure from day one. As the owner, you maintain a bird's-eye view of all your team's clients, active birth stories, and timelines. You can easily assign specific clients to individual team members, ensuring your contractors see only the families they are caring for while you maintain total operational control.
BirthFlow is designed to play nice with the scheduling tools you already use. You can easily embed your preferred calendar link—whether that’s Google Calendar, Calendly, Koalendar, or others—directly into your client portal. This allows your families to book their prenatal and postpartum sessions seamlessly without leaving the BirthFlow environment.
The Live Labor Monitor bridges the gap between early labor at home and the birth room. When your client starts the contraction timer in their portal, the data streams directly to your dashboard in real-time. You can see the frequency, duration, and intensity as it happens, allowing you to spot the shift into active labor early, offer guidance on comfort measures, and confidently advise on the perfect time to pack up or head to the hospital.
Generic business tools treat births like a static calendar event, but birth is a fluid process. BirthFlow's dashboard automatically categorizes and sorts your active client list by their current week of pregnancy. At a glance, you can visually see who is in the "red zone" (on-call), who is approaching their 36-week milestone, and who is early in their journey—completely eliminating the mental load of manual tracking and spreadsheet math.
Yes. BirthFlow completely replaces the need for clunky external form builders and separate electronic signature apps. You can design custom intake questionnaires, send legally binding service contracts, and track signatures directly inside the platform. Once completed, they are automatically pinned to that client’s permanent timeline so you never have to hunt through email threads again.
Yes. You can upload your custom lending library—including birth prep PDFs, postpartum guides, local lactation resource lists, and videos—into your digital vault. You can assign these materials to specific clients instantly, giving them 24/7 access to your trusted expertise directly through their secure portal.
The Birth Log allows you to chart the timeline of labor in real-time or post-birth, capturing key moments cleanly. From there, BirthFlow helps you compile these milestones into a beautifully formatted, private "Birth Story." You can seamlessly publish this narrative directly to your client’s portal as a cherished, lifelong keepsake of their journey, or export a professional clinical summary for your own charting records.
Instead of a static PDF that gets lost or ignored at the hospital, BirthFlow features an interactive, dynamic Birth Plan template built right into the client portal. You and your client can build, refine, and update their birth preferences together during prenatal sessions. Because it lives in the cloud, the entire care team—including backup doulas—can view the most up-to-date preferences on their phones at a moment's notice.
Yes. BirthFlow features automated, gestation-pegged milestones and messages. As your client moves through their pregnancy journey, the system can automatically send supportive check-ins, reminders, or assign specific educational materials based on their exact week of pregnancy. This ensures your clients feel continuously held and supported without adding to your daily administrative mental load.
Journey Milestones turn a traditional, cold client profile into a visual, chronological timeline of the entire pregnancy. Every form submitted, contract signed, prenatal note taken, and educational resource viewed is automatically logged as a milestone on the client's journey. If a team member or backup needs to step in, they can look at the timeline and instantly understand the exact history and rhythm of that family’s care.
Yes. We take privacy as seriously as you do. BirthFlow is built from the ground up with secure encryption to protect sensitive data like health histories, prenatal assessments, and labor logs. You can confidently chart your births and keep notes knowing your professional records remain entirely confidential, secure, and compliant.
You own your data, completely and always. We believe in relationship infrastructure, not holding your business hostage. Your client lists, timelines, and care notes belong solely to you. If you ever choose to close your account, you can individually download and export your essential documents—including signed contracts, birth plans, and birth stories—so you never lose your hard work.
While BirthFlow was born in the trenches of doula work, its gestation-first architecture is perfect for postpartum doulas, childbirth educators, lactation consultants (IBCLCs), and midwifery assistants. Anyone who manages clients along the timeline of pregnancy and early parenthood can use BirthFlow to streamline their operations and support their families.
No. BirthFlow operates on a transparent, month-to-month subscription model. We don't believe in locking you into long-term contracts. You are entirely in control of your subscription.
You can cancel your subscription at any time directly from your account settings. Once you cancel, you will retain full access to your dashboard and data until the end of your current billing cycle, and you won't be charged again.
No. We don't believe in feature-gating or hiding critical care tools behind expensive premium tiers. Every single BirthFlow user gets access to 100% of our core features from day one—including the Live Labor Monitor, Birth Stories, and HIPAA-secure infrastructure. If we introduce advanced add-on features down the road, they will be available to everyone at every level. You only pay for what your business actually consumes based on the number of doulas on your team, the number of active clients you support, and the data storage space you need.
BirthFlow is built for people like you. People who know that presence is everything.
